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Course Reserves: Course Reserves Information for Faculty

Information for Faculty

General Information

  • Course Reserves are course-related required materials made available through the UWB/CC Campus Library. Some required textbooks, films, and other Items owned by the UW Libraries or the instructor are placed "on reserve" for short-term checkout. 
  • Scanning requests should be submitted at least one week prior to the dates needed. Materials not readily available may take several weeks to arrive.

Scan for Canvas Service

  • How to submit your scanning request
    • Complete the Scanning Request Form or submit your personal or library materials to the Reserves Office. UWB and Cascadia faculty may use this form to request scans of book chapters or journal articles from materials owned by the UW Libraries for their UWB/CC courses.
    • Scan for Canvas requests may also be submitted by email. Please submit full citations for each reading.
    • Consult Reserves staff for color scanning.
  • Copyright Compliance

Physical Reserves

Books, media, and other materials owned by the UW Libraries or the instructor may be placed on physical Reserve.

  • How to submit a request for physical Reserve
    • Complete the Course Reserves Request Form or submit your request in person or via email.
    • Submit your request at least one week prior to the dates needed. Include author, title, and call number information from the UW Libraries Search catalog. Materials not readily available may take several weeks to arrive.
    • Materials owned by the instructor may be placed on Reserve at the owner's risk. Personal materials will be returned to the instructor via campus mail at the end of the quarter.
    • One copy of most required books for UWB courses (excluding Bothell School of Business) are automatically processed for Reserve; required books for Cascadia College may be placed on Reserve if owned by the UW Libraries or instructor.
    • Purchase recommendations for books and media materials not owned by the UW Libraries should be submitted at least six weeks prior to the dates needed and may be ordered through your subject librarian.
    • Provide booking dates if films are needed on specific dates for class screenings.
  • Materials from non-UW libraries, including those borrowed through Interlibrary Loan or Summit, may not be placed on Reserve.
  • Book Reserve Loan Periods
    • 2, 4, 24, and 72 hours (default)
    • Reserves staff may assign shorter loan periods to materials in high demand.
  • Media Reserve Loan Periods
    • 168-hours (7 days) for faculty if the item is on Reserve for your course
    • 4-hours for faculty if the item is not on Reserve for your course
    • 4-hours for staff and students
  • Renewals
    • No renewals.
    • Patrons may return Reserve materials to the Information Commons Desk for an additional checkout if items are needed longer.
  • Fines
    • Instructors are responsible for fines accrued on overdue materials, including materials on Reserve for their own courses.

UW-Restricted Material

Licenses govern the use of electronic versions of UW-restricted materials. Links can usually be made to these resources; some licenses prohibit the use of copies (PDFs).

  • How to request stable off-campus links
    • Submit full citations to Reserves staff can generally provide off-campus links to UW-restricted materials within 1-2 business days.
  • How to create stable off-campus links
  • E-books in the UW Libraries collection typically are not placed on Course Reserves because they often have licensing restrictions that prevent multiple users from accessing the book at the same time or limit the overall number of times the item can be accessed. If you have questions about using an e-book for a class, please Ask Us or contact your subject librarian.
  • Harvard Business Publishing prohibits the use of Harvard Business Review articles as course readings. Article sharing with enrolled students and uploading in Canvas are not permitted under the Libraries license. Please visit the UWB Business Class Guide additional information.

Streaming Media for UW Bothell Faculty

Student Work

Student work is protected by the Family Educational Rights and Privacy Act of 1974. You must have signed, written permission before student work can be used; email permission is not acceptable.

Additional Resources

Contact Information

Mary Yutani, Reserves Supervisor UWB/CC Campus Library, LB-311  
Bryce Figueroa, Reserves Lead  
Maya Conde-Kalmijn, Reserves Technician 425.352.3650  
  Office Hours: M - F 8am - 5pm  



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