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Research Guides

Scholarly Publishing and Open Access: Federal Public Access Requirements by Agency

Overview of open access publishing and policies

Federal Public Access Requirement Changes

In 2013 the White House Office of Science & Technology Policy (OSTP) released a memo directing certain federal agencies (those with more than $100M in R&D expenditures) to "develop plans to make the published results of federally funded research freely available to the public within one year of publication and requiring researchers to better account for and manage the digital data resulting from federally funded scientific research."  See full memo titled "Increasing Access to the Results of Federally Funded Scientific Research" here (PDF). Many funding agencies now require the inclusion of a data management plan in grant proposal submissions.

Federal Public Access Requirements by Agency

Agency Implementation Date (A)rticles Made Available In Sharing Deadline (D)ata Made Available In DMP Requirement
AHRQ

Feb. 2015 (A)

Oct. 2015 (D)

PubMed Central (PMC) Acceptance for publication (A,D)* AHRQ Enterprise Data Inventory to be developed Yes
ASPR Oct. 2015 (A,D) PMC

Acceptance for publication (A)*

Upon publication or within 30 months of creation (D)

Publicly-accessible data repository; HHS data commons to be developed Yes
CDC

July 2013 (A)

Oct. 2015 (D)

CDC Stacks, PMC

Within 12 months of publication (A)

Within 30 months of collection (D)

Multiple solutions; data registry and preferred repository to be announced Yes
DHS waiting -- -- -- --
DOC waiting -- -- -- --
DOD

Oct. 2015 (A)

Oct. 2016 (D)

DoD public access archive system

Acceptance for publication (A)*

Within a reasonable time (D)

Not specified; will explore development of a research data commons Yes
DOE

Oct. 2014 (A)

Oct. 2015 (D)

Public Access Gateway for Energy and Sciences (PAGES) Unknown Open Energy Information Platform (OpenEI) Yes
DOI waiting -- -- -- --
DOT Jan. 2016 (A,D) National Transportation Library (NTL) Within 12 months of publication (A) Publicly accessible databases meeting guidance criteria Yes
EPA waiting -- -- -- --
FDA Oct. 2015 (A,D) PMC

Within 12 months of publication (A)

Upon publication (D)

Existing public data repository Yes

IES

(Dept. of Education)

Oct. 2011 (A)

Oct. 2012 (D)

Education Resources Information Center (ERIC)

Acceptance for publication (A)*

Upon publication (D)

Multiple solutions Yes
NASA Oct. 2015 (A,D) PMC

Metadata upon acceptance; full article within 12 months of publication (A)

Upon publication, or within a reasonable amount of time (D)

With article, NASA archives, or other Yes
NIH

In effect (A)

Dec.2015 (D)

PMC

Metadata upon acceptance; full article within 12 months of publication (A)

Upon publication (D)

Established public repositories Yes
NIST Oct. 2015 (A,D) PMC Within 12 months of publication (A,D) Publicly available repositories; Enterprise Data Inventory (EDI) and Common Access Platform (CAP) in development for indexing datasets Yes
NOAA Jan. 2016 (A,D) NOAA Institutional Repository

Within 12 months of publication (A)

Upon publication, or within 2 years of collection, or within 2 years of end of grant (D)

NOAA National Centers for Environmental Information (NCEI) or other approved publicly accessible data repository Yes
NSF Jan. 2016 (A,D) PAGES

Within 12 months of publication (A)

"Within a reasonable time" (D)

An "appropriate repository" Yes
ODNI waiting -- -- -- --
SI Oct. 2015 (A,D) Smithsonian Research Online (SRO) Within 12 months of publication, or negotiated (A) SRO, or other approved repository Digital projects only
USAID

Oct. 2015 (D)

Note: USAID Public Access Plan has not yet been released

-- In accordance with award provision or USAID policy (D) Development Data Library (DDL) --
USDA Jan. 2016 (A) USDA public access archive system (PubAg) Within 12 months of publication (A) -- --
USGS Oct. 2016 (A,D) USGS Publications Warehouse

Within 12 months of publication (A)

Upon or prior to publication (D)

Internal USGS data repository, indexed in USGS Science Data Catalog Yes
VA Oct. 2015 (A) PMC Within 12 months of publication (A) -- --

*Must be submitted at this time; required to be made available to the public no more than 12 months after publication.

The following agencies are not subject to the OSTP memo, but still have a data policy:

 

Sources: Columbia University Libraries Scholarly Communication Program, Scholarly Publishing @ MIT Libraries, OSU Libraries Research Data Services, Scholarly Publishing and Academic Research Coalition (SPARC)

Last edited June 2016