Throughout the guide, we tell you about keyboard shortcuts. Using a keyboard shortcut for an operation you use a lot can save you time (and benefit you ergonomically). Instead of taking your hand off the keyboard to move your mouse to the ribbon and drill down through menus, you just press a couple of keys and there you go.
For example, to turn on italics, you can mouse up to the ribbon to make sure you're in Home, then click on the I symbol. Or you can hit ctrl-i.
There are hundreds of keyboard shortcuts. We'll tell you about our favorites and link to the full lists from Microsoft.
|Ctrl + x||cut|
|Ctrl + c||copy|
|Ctrl + v||paste|
|Ctrl + Alt + v||paste special|
|Ctrl + a||select all|
|Ctrl + b||bold|
|Ctrl + i||italic|
|Ctrl + u||underline|
|Ctrl + Shift + k||large and small caps|
|Ctrl + d||open up the font dialog box|
|Ctrl + z||undo|
|Ctrl + y||redo|
|Ctrl + f||find (search)|
|Ctrl + [||decrease font size one point|
|Ctrl + ]||increase font size one point|
|Alt + q||go to "Tell me what you want to do" and Smart Lookup (in Word 2016)|
+ X or Control + X or F2
|cut text or graphics to the clipboard|
+ C or Control + C or F3
|copy to the clipboard|
+ V or Control + V or F4
|paste the clipboard contents|
+ Control + V
|+ Shift + k||large and small caps|
|+ Z or Control + Z||
undo the last action
|Control + f||find (search)|
|decrease font size one point|
|increase font size one point|
We first created a guide with Word tips in 2006-07, when the library was using Word 2003 on PCs running Windows. Since then we've gone through different operating systems and upgrades. Many of the tips are basic enough that they work on whatever version of Word you're running. For others, you might find that you need to check out the help screens to see how to get something to work.
Just so you know what we're working with:
In this guide, we'll give tips for Windows and Mac, without specifying the version.
Therefore, if you think it would be convenient to be able to do something, it's likely that someone has figured it out and posted instructions. Just search for it.
For example, if you want to have some text in a table be vertical, try a search like sideways text in word table. You'll find things like:
I started with Google out of habit, but the same search in Bing brought similar results. Use whatever search engine you prefer.