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There is no absolute requirement from the UW Libraries or the UW Graduate School that all images discussed in a thesis or dissertation be included in the document that is submitted to UW ResearchWorks and to ProQuest. However, individual departments, or individual advisors, may feel that inclusion is necessary, so all authors should check with their committee and department if they feel they cannot include the images due to concerns about permissions or other issues. In addition, it is strongly preferred for the long-term integrity of the work that images are included in the ETD.
If authors are not the copyright holder, to legally use the images authors need to either:
Both the Visual Resources Association and the College Art Association have recently issued statements referenced at the end of this document that support reasonable scholarly fair use of images for teaching, research and study. The University of Washington Libraries concurs with those statements and believes that reasonable use of images in theses and dissertations is generally covered by the "fair use" educational exception to the copyright law. However, authors should make their own determinations on a case-by-case basis.
To make the best fair use case your use should:
If your planned use of an image does not fall within the "fair use" exception, you must get permission to reproduce the image in your thesis or dissertation. Proquest has provided a draft letter to use in such situations.
Usage or Access Agreements
You may also need to get permission if you have agreed to access or usage guidelines that restrict your ability to use the image. For example, a museum, as a condition of access, may require that you agree to not copy or distribute the image. This agreement controls your use of the image.