Skip to Main Content
Research Guides

University of Washington Archives: University Records Transfers

University Records

Records of the University of Washington held by the University Archives are identified as having permanent historical, research, administrative, legal, and/or fiscal value. They exist in diverse formats, such as photographs, negatives, slides, motion picture film, maps, prints, and drawings, microfilm, audio and video materials, CDs, and some electronic records. 

Transferring or Donating Materials to the Archives

For University of Washington Offices

The Archives has implemented a new electronic form for submitting records transfer requests. The form is constructed as an Excel spreadsheet template-at the end of this announcement are instructions and a link to download the template, along with a link to a sample PDF document which can be used as a model for filling out the transfer form.

To save the template to your computer, right-click on the following link and choose: Save target as..., Save link as..., or Download linked file as... (the option depends on the browser you are using) and then save it to your computer.

Records Transfer List template (MS Excel)

View a sample copy of the template (PDF) 

Please contact the University Archivist if you have any questions:

John Bolcer, University Archivist
Special Collections, University of Washington Libraries
Box 352900
Seattle, WA 98195-2900
(206) 685-2352



For University of Washington Faculty and Staff

Faculty and staff papers are accepted for inclusion in the collection if they are representative of faculty and staff who have defined significant ideas, undertaken research that has benefited the world, transformed the minds and lives of students and expanded the boundaries of human knowledge, or carried out exemplary service to the University or the larger community. For further information, contact John Bolcer (206/543-1929 or